Job Details

Japanese Bilingual Administrative Assistant - Houston, TX

Responsibilities

• Provide administrative support to executive leadership, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Prepare correspondence, reports, presentations, and research materials
• Coordinate internal approval documentation and maintain accurate records
• Organize and manage digital files and document systems using SharePoint, Teams, Box, and other platforms
• Support employee onboarding, HR administration, employee records, and general employee inquiries
• Assist with office operations, vendor coordination, supplies, and workplace organization
• Support the effective use of Microsoft 365 and AI productivity tools
• Coordinate with internal departments, external vendors, and other stakeholders

Qualifications

• 3-6 years of experience in administrative coordination, operations, corporate support, or a related field
• Associate’s degree required; Bachelor’s degree preferred
• Business-level proficiency in both Japanese and English
• Proficiency with Microsoft 365, including Teams, SharePoint, Outlook, and Excel
• Experience with document management and digital filing systems
• Experience with AI productivity tools such as Copilot and/or enterprise systems such as SAP Concur is preferred

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