Job Details
Accounting & Executive Operations Assistant - Santa Clara, CA
Position: Accounting & Executive Operations Assistant
Industry: IT
Location: Santa Clara, CA
Salary: 80K - 100K (DOE)
Status: Direct-Hire/ Full Time
Work Style: Hybrid
Working Hour: 8:30 am - 4:30 pm ( with flexibility)
Ref #: 33242
Responsibilities
- Manage payment operations end-to-end, including invoice collection, validation, approval coordination, and payment follow-up.
- Prepare monthly pre-close finance work such as payment status tracking, accrual-ready data, and basic reconciliation support.
- Coordinate daily with Finance teams to resolve missing information, delays, and approval gaps.
- Manage and coordinate the CEO’s schedule, including prioritization and meeting logistics.
- Arrange and coordinate business travel, including airfare, hotels, and supporting materials.
Qualifications
- Must have Japanese fluency in writing and speaking.
- At least 2-3 years of hands-on experience in finance operations such as payments, invoicing, or accounts processing.
- Strong coordination and scheduling management experience.
- Working-level proficiency in Microsoft operations such as Word, Excel, Power Point.