Job Details

Senior Associate - New York, NY

Responsibilities

• Responsible for controlling both expense and capital budgets, including analysis and reporting, submitting budget applications and various reports, etc. to Head Office, reviewing contracts, anticipating expenses and usage throughout the year, implementing cost saving measures. -
• Budget applications and reports include Membership and Donation applications to Head Office.
• Responsible for expatriate (and family) immigration and visa matters, housing, furniture rental agreements, tenant/auto insurance.
• Responsible for the process of for guiding new expatriate employees in the Branch including but not limited to assisting with opening a bank account maintaining stamp registration cards record keeping of job-handover completion reports, maintaining phone directory and emergency contact list; providing monthly organization chart; distributing mails and book subscriptions from HO.
• Provide support for the coordination of CPA firm to complete expatriate tax returns and assists expatriates with the process.
• Responsible for expatriate payroll related matters including collecting yen payroll information from HO-HRD, providing Gross-up data to CPA firm and updating payroll allocation semi-annually.
• Manages Accounts Payable, including reviewing G/L tickets for reconciliation of accounts. - Confirms payments, deposits, and journal entries to vendors and employees.
• Provides support for Concur system, including managing vendor negotiations for pricing and selecting appropriate services. Ensures data accuracy, diagnoses issues, and recommends solutions.

Qualifications

• Bachelor’s degree or its equivalent with 7+ years of related experience.
• Bilingual oral and written skills on a business level in both English and Japanese.
• Excellent computer skills in Microsoft Office including Excel, Word, and PowerPoint.
• Excellent interpersonal skills, good oral and written communication skills.
• Good organizational and multitasking skills.
• Demonstrates the ability to effectively collaborate, multitask, problem solve, recommend actions, and manage time.

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