Job Details

#31140 Office Administrator - New York, NY

Responsibilities

• Manage employee and visitor attendance to the office building by coordinating with building representatives.
• Receive and direct incoming calls to appropriate team members with professional, helpful attention.
• Manage key-card access system of employees, contractors, and visitors in the system.
• Serves as contact person for building management and maintenance.
• Oversees the maintenance of office systems such as copier/ printer, MS Teams and is the office support point of contact.
• Prepare all outgoing overnight packages and accept/disperse in-bound packages.
• Proactively maintain clean and professional common areas, including front desk, lobby, work café and conference room areas.
• Maintain office supplies, snacks and refreshments - order replacements and daily re-stocking.
• Prepares, organizes and submit invoices and payment requests; file corresponding paperwork; update tracking documents.
• Process vendor contracts and payments; coordinate with vendors regarding payment questions.
• Prepares a variety of reports and other documents, including maintenance of databases, spreadsheets, and tracking logs.
• Compile and format content for office related projects including transcribing and translation of documents from English-Japanese.

Qualifications

• High school diploma or general education degree (GED); and 3 years office services and administrative experience or equivalent combination of education and experience.
• Buiness level Japanese (Reading/writing/speaking).
• Business level computer skills (Word Processing software; Excel Spreadsheet software and Internet software).

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