Job Details

Admin Assistant

Responsibilities

• Handle external communication including answering phone calls and responding to inquiries
• Update and maintain VTC (virtual time clock software) for payroll
• Manage office supplies, company cell phones, and company vehicle maintenance and records
• Assist with minor accounting tasks (e.g., invoicing, aging report review)
• Manage office building maintenance and repair, and janitorial services
• Lead Emergency Response Team (ERT) activities (e.g., safety training, flu clinic coordination, etc.)
• Support HR tasks (e.g., new hire orientation)
• Other general administrative tasks (e.g., ordering business cards, organizing company events, etc.)
• Perform other duties as assigned by the supervisor or management

Qualifications

• Bachelor’s degree (any major) preferred, or equivalent experience
• Prior administrative or similar experience preferred
• Ability to understand company issues from multiple perspectives and maintain a big-picture view
• Proactive mindset with the ability to identify potential problems in advance
• Strong multi-tasking ability; able to work independently with attention to detail
• Proficiency in Microsoft Office (Excel, Word, PowerPoint)

Job Title: Admin Assistant

Salary: 45-47K (DOE)

Location: Northwest Indianapolis (Onsite)

Type: Direct Hire, Full-time

Work Time: 9:00am–5:00pm

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