Job Details

Administration and Operation Specialist - New York, NY

Responsibilities

• Support payroll processing, gross-up calculations, reimbursements, and payroll tax filings.
• Maintain employee records, PTO/Sick Leave records, and required HR documentation.
• Support employee onboarding and offboarding processes.
• Administer medical insurance and 401(k) records and coordinate annual processes.
• Prepare and process contracts, track deadlines, and maintain contract records.
• Coordinate state registrations, annual filings, licenses, and corporate records.
• Maintain customer account balances and follow up on outstanding payments and late fees.
• Support expatriate and trainee housing, lease renewals, insurance, and relocation needs.
• Coordinate business travel and manage office and kitchen supplies.
• Provide general administrative support to the company as needed.

Qualifications

• Prior experience in administration, operations, payroll, HR administration, accounting support, or a related field preferred.
• Strong organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Experience with payroll, employee benefits, contracts, business registrations, or regulatory filings is a plus, but expertise in all areas is not required.
• Japanese skill is a big plus

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