Job Details

Project Coordinator - New York, N

Responsibilities

• Plan, coordinate, and execute event production projects, including budgeting, marketing, logistics, staffing, venues, and program implementation.
• Develop and manage project timelines, budgets, and milestones.
• Coordinate fundraising activities and monitor project expenses, invoices, and financial reports.
• Coordinate artists, performers, talent, and guests, including communication with agents/managers and visa-related arrangements.
• Manage event-related websites, newsletters, and social media content.
• Conduct market research and coordinate negotiations and contracts with vendors and suppliers.
• Provide on-site support and troubleshoot issues before and during events.
• Support NPO administrative activities, meetings, and day-to-day operations.
• Translate documents and interpret meetings between Japanese and English.
• Support corporate gift purchases, shipments, and HR-related administrative tasks.
• Conduct pre- and post-event evaluations and prepare reports.

Qualifications

• 3 years of relevant work experience in an administration or coordinating position is preferred
• Proficiency in Office applications (Word, Excel, PowerPoint)
• Bilingual with excellent writing, speaking and presenting skills in both Japanese and English
• Website/Editing and design skill is a plus

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