Job Details

Administrative Assistant - New York, NY

Position: Administrative Assistant

Industry: Finance

Location: New York, NY

Salary: $50-$65K

Status: Direct Hire/Full-time

Ref #: 30079


  • Arrange and book business travel, client meetings, customer events, set up calls, book conference rooms etc.
  • Responsible for expense and budget management for the team, submission and management of reimbursement requests, and tracking and payment of expenses.
  • Draft letters and memos for senior officers and copy and bind presentations for internal and external meetings.
  • Maintain client contact lists for marketing officers and keep meeting calendars up to date
  • Set up desk space for new employees, coordinate moves of existing employees, and order computers/equipment for the team
  • Assist deal teams with documentation management such as obtaining signatures, scanning, sending emails, managing electronic files and regularly updating certain business applications and databases
  • Order business cards, handle maintenance requests and manage and purchase office supplies.
  • Deliver, copy, scan and file documents, faxes, letters, newspapers and packages.
  • Ad hoc administrative projects and tasks as requested.
  • Assist with customer database maintenance including clients’ titles and address changes, record outstanding balance reports, credit reference reports, fee waiver applications, and provide Know Your Customer (KYC) related support.


  • Strong written and oral communication skills with an ability to communicate effectively with all levels across the organization.
  • Ability to multi-task and prioritize effectively in order to meet strict and competing deadlines.
  • Excellent attention to detail and the quality of work product.
  • Takes ownership of work and can be relied upon by the team to follow up, follow through and resolve day-to-day issues through sound reasoning and problem solving skills.
  • Highly collaborative and flexible in a team and client environment and ability to form good relationships.
  • Proficient in MS Office Suite (Excel, Word, PowerPoint, Access.)
  • Fluent in Japanese

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