Job Details

Japanese bilingual Executive Assistant

Position: Japanese bilingual Executive Assistant - New York, NY

Industry: Finance

Location: New York, NY

Salary: 98K - 110K

Status: Direct Hire/Full-time

Ref #: 31720


Responsibilities

  • Provide high level administrative support to Head of the Japanese division of the bank under limited supervision from the executive, and perform complex and confidential duties involving frequent exercise of independent judgement,
  • Writes business letters and other correspondence in English and Japanese, organizes files and offices, arranges travel and hotel reservations
  • Performs clerical tasks related to Account Payable such as ensuring invoices are approved in the system, giving payment instructions to prevent errors, verifying processed invoices by using SAP Concur and Ariba system
  • Handles the scheduling of appointments and coordinates meetings and interviews, maintains membership and pays dues in various organizations, sets up business and professional meals
  • Makes arrangements for incoming visitors, greets guests

Qualifications

  • At least 5 years of executive assistant experience in global large corporation is required.
  • Bachelor’s degree preferred
  • A team player with excellent written and verbal communication skills and strong organizational skills.
  • Excellent computer skill, analytical skill data management skill is required.
  • Excel (Advanced level) and PowerPoint(Intermediate level) are required.
  • Must be able to communicate both verbally and in writing in Japanese and English
  • Understanding or willingness to learn SAP Concur and Ariba systems skill are plus.
  • Must be able to multi-task and work independently under time pressure.
  • Strong customer and results orientation
  • A positive attitude, collaborative spirit, creative mind and strong work ethic

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